Must Dos Checklist

1. Criminal Record Checks

Criminal record checks are mandatory for all coaches, team managers, executives and all persons with direct contact with players.

To complete one, see Criminal Record Check Procedures under Volunteer Policies and Procedures on the Policies and Procedures page.

2. Not Traveling Alone with a Player

Under no circumstances is a coach permitted to travel alone with a player, unless he/she is their own child, to or from any game, practice or //wrssba.com event. In addition, a coach is not permitted to be at any facility (i.e., field, training center) alone with a player unless the player is a son/daughter of the coach.

3. Code of Conduct

Please ensure all players, coaches, and parents sign one and return it to the coach or manager.

The code of conduct documents are stored under Required Forms on the Registration FAQs page.

4. Player Emergency Contact and Medical Information Form

Please ensure a Player Emergency Contact and Medical Information Form is completed and returned for each player.

This form is stored under Required Forms on the Registration FAQs page.

These forms should be kept by the coach at all times in a secure location where you can easily find them but away from prying eyes.

5. Uniform Deposits

For all divisions except the Rally Cap divisions, please collect a post-dated (July 1) cheque payable to //wrssba.com for $80 for each player on your team.

Please hold these cheques until the end of the season (until a couple weeks after the uniforms are returned). If a player doesn’t return his/her uniform or the uniform is returned damaged or stain, the association will contact you and ask for the cheque for the player.

6. Claiming Volunteer Credits

For coaches and managers, the association is keeping track of you and will ensure you get credit for being a volunteer.

All other volunteers (e.g., concession workers, Fun Day volunteers) are required to claim their volunteer credits through our website’s Dibs function. The volunteer activities are usually setup in late March or April.

Note. Parents who chose to pay an additional $75 at registration time and opt-out of the volunteer program are not exempt from performing team duties such as scorekeeping or field maintenance. These tasks are required and do not qualify for volunteer credits.

7. Fun Day and Photo Day – Date TBD (Saturday) 9:00am-11:00am

Mark your calendars for the annual Fun Day. There will be a parade of teams, an opening ceremonies with an official first pitch by a local dignitary, fun activities,  //wrssba.com swag sales and more.

This is also photo day (photos extend past 11:00am). You will have the opportunity to book your team’s timeslot. More information and order forms coming in early April.

8. Managing your Team with SportsEngine

We use the SportsEngine platform for registration and rostering. SportsEngine also has a mobile phone app. We strongly recommend that you use SportsEngine to manage your team’s events and encourage your parents/players to use it too. It’s free!

For information on using SportsEngine, see the SportsEngine page.

9. Cancelled/Postponed Game Procedure (Mosquito and higher Divisions only)

For Mosquito and higher divisions, if you have to cancel a game due to the weather, please notify each of the following as soon as possible and hopefully two hours prior to the scheduled game:

If we don’t contact the umpire at least 90 minutes before a cancelled game, we are required to pay the umpire in full.

10. Field Scheduling Conflicts with Other Sports Associations

We have made a concerted effort to find your team sufficient practice and game times on diamonds/fields that we have a permit from the City of Surrey or White Rock to use. Please do not use other fields besides the fields we have a permit to use or use a field at a time not permitted.

Copies of our field permits are posted on the Fields page.

Have a great season!

Heather Melenchuk
Executive Director, //wrssba.com