Overview
Volunteer Program Overview
WRSSBA is a grassroots organization that is 100% volunteer-run! We rely on the time and energy of our families to keep the league running smoothly.
Beginning in Spring 2026, WRSSBA has transitioned to a refund-based system to improve fairness and simplify administration.
- No More Codes: Pre-registration discount codes have been eliminated.
- How it Works: All families pay the $100 fee upfront. Once you complete your 5 hours, you get a full refund.
- Why the Change? This aligns volunteer hours with the current season. For families who volunteer every year, the net cost remains $0.
Step-by-Step Process
- Registration: A $100 Volunteer Fee is paid during registration.
- Volunteering: Complete 5 hours of eligible volunteer work during the current season.
- Refund: Once hours are complete, submit the Online Refund Request Form here – https://forms.gle/ap4zWs3hZhGdYWJt6.
- Refunds are processed back to the original credit card or credited to your TeamSnap account
- Note: Head Coaches, Assistant Coaches, and Team Managers are eligible to receive their refund at the beginning of the season once confirmed in their roles.
Eligible Volunteer Opportunities
- Head Coach: (1 per team)
- Assistant Coach: (Up to 3 per team)
- Team Manager: (1 per team)
- Concession Duty: (2 shift minimum)
- Opening/Fun Day & Equipment Day Support
- WRSSBA Executive Member
- Other: Support at evaluations, uniform distribution, etc.
Roles NOT Eligible for Refund (Team Duties) Please note that “Team Duties” are required to make games happen and do not count toward the 5-hour Association Volunteer requirement:
- Scorekeeping & Pitch Counting
- Field Prep (Set up / Take down / Raking)
- Occasional assistance with practices
Opting Out We understand that some families may not be able to commit to volunteer work.
- How to Opt-Out: There is no button to click. Simply do not submit a refund request. The Association will retain the $100 fee to support equipment, facilities, and player development.
- Important Note: Paying the fee does not exempt you from basic Team Duties (like scorekeeping or field prep) or any duty another volunteer may ask for support with.
Volunteer FAQs
Volunteer FAQs
Do I Have To Volunteer?
No.
The association understands that there are circumstances that lead to families not being able to volunteer. If you know that you will not be able to volunteer, you would have already paid your $100 Volunteer Fee, and would forfeit the refund of that amount.
If I Don’t Volunteer Where Does The Money Go?
The money collected through the Volunteer Fees is used to pay others to perform the duties that are required to deliver the community baseball program for our members.
In many cases, local high schoolers, or even older players in the association are hired for those activities that do not have enough volunteer resources.
How Do I Find Out About Volunteer Opportunities?
Once the season is underway, the Volunteer Signup page will be populated with non-coaching volunteer opportunities to be claimed on a first-come-first-serve basis. Volunteer Signup is located under Resources > Parents.
Also watch for email messages looking for volunteers for different events.
Does One Member Of The Family Have To Do All The Volunteering?
No, multiple family members can combine efforts to meet the volunteer requirements.
How Long Do I Have To Volunteer?
The Volunteer Program will run concurrently with the various seasonal programs offered by WRSSBA:
| Season | Volunteer Period |
|---|---|
| Spring Baseball | February – June |
| Summer Baseball | June – August |
| Fall Baseball | August – October |
For Spring baseball, you should try to meet your volunteer requirements before the end of May as Spring Baseball wraps up in June and we move right into Summer Baseball.
